What is the Positive Pay Implementation Process?
Now that you know what Positive Pay is, you need to find out how to start using Positive Pay.
First, we need to start by saying that EVERY bank handles Positive Pay differently. The steps presented here are just a representation of what the most common implementation procedure could look like.
With years of experience implementing Positive Pay for clients with all the major banks, AP Technology can help guide you through this entire process. If you still have questions, see How Can AP Technology Help.
Positive Pay Implementation Guide
1. Contact your bank about signing up for Positive Pay.
- Do they currently offer Positive Pay?
- What does it cost?
- What are the steps to implementation?
- How long will it take?
2. Receive bank's requirements.
Once you have signed up for Positive Pay with the bank, they should provide you with a Positive Pay (or Account Reconciliation) Information Packet which includes (among other items):
- File layout specifications
- Transmission methods
- Other Procedures and Guidelines
3. Find out what your accounting software package can produce.
- You are trying to produce a file or report that contains a list of all checks issued for a certain date or date range.
- Some examples are a Check Register Report, Check History Report, and an Issued Checks Report.
- You will either need to export this data or print the data to a text file.
4. Find an alternative method for creating a file that the bank will accept (if the accounting software does not produce something that is compatible with the bank's requirements).
- Custom Report (by using a report generator like Crystal Reports)
- Custom Programming (produced by an on-site programmer or consultant)
- File Conversion Software (e.g. SecurePay)
5. Receive transmission and testing instructions from the bank.
This will explain the method and procedure for transmitting the data file from your location to the bank. Normally (but not always), this occurs via file upload over an internet connection.
6. Submit test file
The bank will test the file for accuracy and compatibility and provide the results.
7. Start submitting live files
The bank will provide the official live date as well as any further instructions.
Learn More
SecurePay Positive Pay Software
If you have questions, please contact us at 1-800-652-2877.
